Job Description

About Jenny Events Co.

Jenny Events Co. is a boutique wedding planning and design studio based in Newport, Rhode Island, specializing in elevated, coastal, and editorial-style celebrations. Our work blends refined floral design, intentional planning, and high-touch client experiences across luxury New England venues.

We are seeking a highly experienced, detail-driven Event Coordinator who can confidently manage both client-facing communication and full event execution —from first inquiry through production and breakdown.

This is not an entry-level role. We are looking for someone who understands the pace, standards, and discretion required in the luxury wedding market.

The Role

This is a hybrid position combining client relations, planning logistics, and on-site execution leadership .

You will serve as a key point of contact for clients and vendors , while also ensuring that every event is executed with precision, calm leadership, and attention to detail.

Key Responsibilities

Client & Planning

• Lead client communication from inquiry through event completion
• Conduct consultations and support the sales process
• Create and manage proposals, timelines, and production documents
• Maintain consistent, polished, and professional client experience

Production & Logistics

• Coordinate with venues, vendors, and internal teams
• Manage event timelines, layouts, and flow
• Oversee all pre-event logistics and confirmations
• Ensure seamless transitions across all phases of the event

Event Day Execution

• Lead on-site coordination with authority and composure
• Direct vendor teams, manage setup, and oversee strike
• Troubleshoot in real-time without disrupting client experience
• Ensure the design vision is executed to brand standards

Qualifications (Non-Negotiable)

• 3+ years of wedding or event coordination experience (required)
• Proven ability to independently manage full wedding days
• Strong understanding of event flow, timelines, and vendor coordination
• Exceptional communication skills (email, phone, in-person)
• Highly organized with strong follow-through and accountability
• Ability to anticipate issues before they arise

Operational Requirements

• Available for weekends, evenings, and long event days
• Able to stand for 8–10+ hours and lift up to 50 lbs
• Comfortable assisting with setup, styling, and breakdown
• Valid driver’s license + reliable transportation (ability to drive a van/U-Haul is a plus)
• Willing to travel throughout Rhode Island and New England

Professional Standards

• Maintains strict client confidentiality and company discretion
• Understands boundaries around client/vendor relationships
• Operates with professionalism in high-end environments
• Respects brand systems, processes, and creative direction
• Reliable, accountable, and team-oriented

What We Value

• Calm under pressure
• Strong decision-making skills
• Attention to detail at a high level
• Pride in execution—not just ideas
• Respect for timelines, structure, and team collaboration

Perks

• Flexible planning schedule with some remote work
• Opportunity to work on high-end, design-forward weddings
• Growth within an established and expanding boutique brand
• Creative, collaborative, and supportive team environment

Professional Standards

• Maintains strict client and company confidentiality at all times
• Exercises discretion when discussing events, clients, vendors, and internal operations
• Represents Jenny Events Co. with professionalism both on-site and off-site (including social media)
• Operates with a calm, solutions-focused mindset in high-pressure environments
• Contributes to a positive, drama-free team culture grounded in respect, accountability, and clear communication
• Understands and respects boundaries around client relationships, vendor interactions, and company processes

To Apply

Please send:

• Resume
• A short note on your experience in weddings/events
• Examples or photos of events you’ve coordinated and Instagram Handle

Email: jennymurrayweddings@gmail.com

Pay: $23.88 - $28.76 per hour

Benefits:

• Professional development assistance

Work Location: In person

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